Reimbursable expenses are costs that creators, Influencers, or contractors incur while working on projects that are eligible to be reimbursed by their clients or employers. These expenses can vary depending on the specific nature of the work, the project, and the terms agreed upon between the creator and the client. Essentially, reimbursable expenses are out-of-pocket costs that directly support your creative work.
As a creator, there are several expenses that you might incur during the course of your work that are eligible for reimbursement. Here are some of the most common reimbursable expenses for creative professionals:
For reimbursable expenses to be processed smoothly, you’ll need to follow a few key steps:
Here’s a closer look at some examples of reimbursable expenses across different types of creative work:
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Any cost that is directly related to the completion of your contracted work, such as travel, tools, software, and professional services, is typically reimbursable—provided it was agreed upon in the contract.
Using tools like Otto helps you log and track expenses in real-time. You can also keep physical receipts and input them into your digital expense reports to stay organized.
Yes, it’s always best to check with your client or employer beforehand to confirm which expenses will be covered. This will avoid any misunderstandings when it’s time to submit your report.
Personal expenses are generally not reimbursable unless they are directly tied to your work. Be sure to keep your personal and professional expenses separate when submitting claims.
Typically, you'll submit an expense report detailing each cost, along with the relevant receipts and a brief explanation of each expense. Using platforms like Otto streamlines this process and ensures quicker reimbursement.